Contracts that live in email
The delay is almost never the decision. It is the version confusion, the approver on holiday, the scanned signature page and the courier - and nobody being able to say where a document currently is.
Nobody knows which version is final
Three files named final, two of them edited afterwards. The signed copy differs from the one legal actually reviewed.
Approvals stall on one person
A document waits in an inbox with no deadline and no visible queue. The delay is discovered when the client asks about it.
Signing by print, scan and courier
A day of logistics for two signatures, plus a paper original that has to be stored and found again later.
The archive is a shared folder
Finding a contract from two years ago means asking whoever handled it, and renewal or expiry dates pass unnoticed.
From draft to signed original, without printing
DocFlow moves a document through its whole life: template or upload, collaborative editing with version history, a routed approval chain with deadlines, qualified or simple electronic signature, and a searchable archive with retention and renewal dates. Every action is timestamped, so an audit question is answered from the record.
Templates instead of blank pages. Contracts, orders and acts are generated from templates with fields pulled from your CRM or ERP, which removes the retyping errors that slow legal review down. A clause library keeps approved wording in one place.
Approval routes with a deadline. Parallel or sequential chains by role, amount or document type, with escalation when somebody is away and a queue everyone can see. The bottleneck becomes a name on a screen instead of a guess.
Signatures that hold up. Simple, advanced and qualified electronic signatures with timestamps and identity evidence. Counterparties sign from a link without buying anything, and the signed file carries its verification data with it.
One archive, searchable. Full-text search across content and metadata, filters by counterparty, amount, type and date, and permissions per folder. Retention rules and renewal reminders fire before an auto-renewal surprises anyone.
Connected to where documents come from. CRM, ERP and accounting integration creates a document from a deal or an invoice and writes the signed result back. An open API and webhooks cover everything else, including your own portal.
Two weeks to live. Digict LTD configures your templates and approval routes, imports the existing archive, sets up the signature provider and trains both document owners and approvers. Legal reviews the workflow before go-live.
Every document step in one workflow
Templates
Generation from CRM and ERP data with an approved clause library.
Approvals
Parallel and sequential routes with deadlines and escalation.
Electronic signature
Simple, advanced and qualified signing with an audit trail.
Version control
Comparison, comments and a full change history per document.
Archive
Full-text search, retention rules, renewal and expiry reminders.
Integrations
CRM, ERP, accounting, storage and an open REST API.
For teams where documents are the process
Sales & procurement
Contracts and orders generated from the deal, approved internally and signed by the counterparty the same day.
HR & administration
Employment documents, policies and acknowledgements signed and filed per employee, with retention handled by rule.
Legal & compliance
Clause control, approval evidence and an archive that answers an audit request without a search party.
Transparent terms
Priced per internal user · counterparties sign free · 14-day trial
Up to 10 users: templates, approvals and simple signature.
Qualified signature, archive and integrations. For document-heavy teams.
SSO, data residency and custom retention. From 200 users.
DocFlow Systems
A document automation vendor since 2014, integrated with certified European signature providers and audited annually.
Digict LTD
Digict LTD contracts the subscription, configures templates and routes, imports your archive, and provides training and first-line support.
Common questions
Are the signatures legally valid?+
Yes. DocFlow works with certified providers for simple, advanced and qualified signatures, and every signed document keeps its timestamp and identity evidence for later verification.
Do counterparties need an account?+
No. They open a link, review the document and sign, on desktop or phone. Nothing is installed and nothing is charged to them.
Can we import our existing archive?+
Yes. Files and their metadata are imported during rollout, indexed for full-text search and mapped to counterparties and contract types.
How does it fit our CRM?+
Documents are generated from a deal or an invoice with fields filled automatically, and the signed result is written back to the record through a connector or the REST API.
How do payments and paperwork work?+
You contract with Digict LTD: invoice-based payments and monthly closing documents covering subscription, configuration and support.
Where is our data stored?+
In an EU region by default, with the option to pin storage to a specific country and apply your own retention periods per document type.