Signatures stuck in print, scan and post
Digict partnered with a UK-based small business to replace paper-based and manually signed documents with a secure digital signature solution. The company faced delays in contract approvals, client onboarding and internal document management — signing often required printing, scanning or mailing.
The goal was a faster, secure and legally-compliant way to sign that would fit remote and hybrid working, without disrupting the team's existing document tools.
A compliant solution, wired into existing tools
Digict analysed the client's document workflows, selected a UK-compliant platform and integrated it directly with their cloud document management — then standardised templates and trained the team for a smooth switch.
Workflow analysis
Mapping existing document flows to identify the processes that would benefit most — client agreements, employment documents, supplier contracts and internal approvals.
Platform selection
Selecting and implementing a digital signature platform that complied with UK legal requirements.
System integration
Integrating the platform with the company's existing cloud document management system.
Templates & training
Configuring standardised templates, automated approval workflows and user permissions, then training employees for a smooth transition.
Key Steps Delivered
A focused implementation with lasting impact:
- Analysed existing document workflows end to end
- Identified the highest-value processes for digital signing
- Selected a UK legally-compliant signature platform
- Integrated with the existing cloud document system
- Configured standardised document templates
- Automated approval workflows and user permissions
- Defined secure, role-based access controls
- Delivered employee training for smooth adoption
Faster, greener and fully auditable signing
The implementation streamlined document management and cut administrative workload across the business.
Turnaround & effort
- Faster contract execution — no more manual printing and scanning
- Reduced turnaround for clients, employees and suppliers
- Improved security via encrypted storage and full audit trails
- Real-time document status tracking and automated notifications
- Reduced paper consumption and administrative costs
- A compliant process that supports remote and hybrid working
Paper reduction
Business impact
What used to take days of printing, chasing and posting now happens in minutes. Digict modernised how we work — and clients notice the difference immediately.